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Students » Attendance

Attendance

STUDENT ATTENDANCE & PUNCTUALITY
 
OUR INSTRUCTIONAL DAY / ARRIVAL AND DISMISSAL
 
Arrival time for students who eat breakfast in school begins at 7:30 a.m. Students will be picked up by their teachers in the MPR/Gym no later than 8:00 a.m. Instruction begins promptly at 8:05 a.m. Any student reporting to school after 8:05 a.m. must get a late pass at the reception desk before proceeding to his/her class. If a child demonstrates a pattern of arriving late to school, a letter will be sent home to the parent by the teacher or principal requesting a meeting or phone conference to discuss the reason for a child's chronic lateness to school.
 
For the security and safety of our children here at CSEE, parent(s), legal guardian(s), and/or documented designees are the only designated individuals to pick up a child from school. If there is an emergency that impedes a parent's ability to pick up their child from school at any time, a signed note must be provided from the parent/guardian granting the school permission to release the child to an individual other than the parent/legal guardian or a parent designee as listed on the emergency contact form. The note must provide a telephone number where the parent or guardian can be reached so that consent can also be granted verbally over the phone. The individual picking the child up from school must present photo identification and sign the child out from school. The school will not release any student to any individual unable to present photo identification or individuals who are underage.
 
Each class will be assigned a designated area for line up in the morning and dismissal in the afternoon. Dismissal for walkers begins at 3:55 p.m. Parents are expected to make the necessary arrangements to have their children picked up on time from school every day no later than 4:00 p.m.
 
Accurate attendance records are kept daily. If a child is absent, the parent should call the school to inform the school of the reason for their child's absence. Absences are recorded as excused and unexcused. An excused absence is an absence that can be verified. For example, letter from doctor, letter from dentist, bereavement—letter from funeral home, religious observance, religious retreat, or a placement exam. An unexcused absence is an absence that is deemed unacceptable. For example, going to work with parent or a family member, attending a sporting event, going on vacation, bus not available/missing bus, or personal problems. Upon a child's return to school the parent must submit an absence note. In cases of extended non-attendance to school for medical reasons, a doctor's note will be required. After three consecutive absences, the teacher will phone the parent and place comments in the attendance book. All attendance records are placed in the child’s permanent record file.
 
LATE PROCEDURES
 
Between 8:00 AM and 8:30 AM, parents should drop off their children at the door. After 8:30 AM, the child must be accompanied by their parent/guardian to the Reception Desk to be signed in by the parent/guardian and get a late pass.
 
A student reporting to school after 8:05 a.m. is considered late and must pick up a late pass at the Reception Desk to be admitted to his/her classroom.
 
We look forward to partnering with parents in enforcing consistent attendance, which is critical to the continuity of the learning process and student success. As we uphold standards for student success, we encourage parents to help their children maintain exemplary attendance. In fact, academic testing and report card grades depend on consistent and prompt arrival at school in the morning and full daily attendance. 
 
CSEE STUDENT ATTENDANCE POLICY
Each day that a student is absent from school is a day forever lost. Absences and tardies impact the education of both the missing student, as well as, all other students in the class. When teachers are  required to remediate for absent students, it removes time from the rest of the class. The Charter School of Educational Excellence places a high emphasis on student attendance to ensure that all children meet NY State Education Department mandated criteria and to hold the expectation that every student will attend every day to assure maximum progress.

Arrival time at CSEE for students who eat breakfast in the school begins at 7:30 a.m. Students will be picked up by their teachers in the MPR no later than 7:55 a.m. Instruction begins promptly at 8:00 a.m. Any student reporting to school after 8:00 a.m. must get a late pass at the reception desk before proceeding to his/her class.

Absences/Tardies
Students must report to school/class on time. Absences, tardies and early dismissals must have documented approval from a parent/legal guardian. Medical dismissals should be processed through the school nurse or principal’s office. 
 
Students who are excessively truant, whether absent, tardy or dismissed early, are subject to the following attendance procedures:

Notification Procedures and Conferences Required for Excessive Absences & Tardies
• Students who accumulate a total of 5 absences shall receive a letter notifying parents of student absences or shall be contacted by the school social worker to analyze and discuss the situation, solutions and interventions.

• Students who accumulate a total of 10 absences shall receive a second notice and a required meeting with the school social worker and an administrator.

• Students who accumulate a total of 15 absences shall receive a 3rd notice with a call to Child Protective Services and a meeting with school administrators.

• Students who accumulate a total of 18 absences shall receive a 4th notice with a call to Child Protective Services and a required Superintendents meeting.

• Students who accumulate a total of 20 absences shall receive a 5th notice with a call to Child Protective Services, superintendents meeting, discussed in a CSEE Board of Trustee executive session and student may loose their seat in the school for the upcoming school year.

• Students who accumulate a total of 20 unexcused consecutive absences shall be automatically removed from the CSEE student roster.

**Parents must understand that 4 tardies will equal one absence, please refer to the above for the attendance procedure.

CSEE Attendance Policy- adopted by the Board of Trustees on June 18, 2012.